Overview
Cloudiway's mailbox migration product includes a dedicated tool for managing Rooms and Equipment migrations in Google Workspace and Office 365 environments. This ensures your meeting rooms, conference spaces, and equipment resources are properly migrated along with their booking calendars.
What Gets Migrated
- Room mailboxes
- Equipment mailboxes
- Resource calendars
- Booking settings
- Resource properties
- Associated appointments
Key Features
The migration tool enables you to:
Identify Resources
Automatically discover Rooms and Equipment in source tenants
Populate List
Build migration list automatically or via CSV import
Provision Resources
Create Rooms and Equipment in target environments
Migrate Calendars
Transfer booking calendars and appointments
Prerequisites
Before migrating Rooms and Equipment, ensure you have:
- Configured your migration project according to the appropriate guide:
- Admin access to both source and target environments
- A plan for target email addresses (required for Office 365 to Office 365)
Migration Steps
- Access the Migration Area
Navigate to Mail Migration within your Cloudiway project
- Open Rooms & Equipment Section
Locate the Rooms and Equipment section in the migration interface
- Populate the Migration List
Use the Manage dropdown to add resources:
- CSV Import - Upload a list of rooms and equipment
- Manual Entry - Add individual resources
- Get List - Automatically detect resources in source
- Configure Target Settings
For automated detection, specify:
- Source and target connectors
- Matching rules for email addresses
- Target domain name
- Run Pre-Processing or Migration
Choose the appropriate action based on your needs
Provisioning Options
You have two options for creating target resources:
Pre-Processing
Let Cloudiway automatically create target Rooms and Equipment:
- Creates resource mailboxes in target
- Configures basic properties
- Sets up email addresses
- Prepares for calendar migration
Start Migration Directly
If resources are already provisioned:
- Skip pre-processing step
- Go directly to calendar migration
- Use when IT already created resources
- Faster for pre-staged environments
Domain Considerations
Office 365 to Office 365
- Select matching rules other than "Mail Exact Match"
- Specify a target email domain name that's different from the source
- Plan for domain cutover after migration completes
For Google Workspace to Office 365 migrations, you can use the same domain in both environments during coexistence periods.